Annual Gala: Request for Tender

Attention All Caterers!!

Event : Smiths Falls and District Chamber of Commerce Annual Gala

Location : Hanley Hall Smiths Falls Ont.

Date:  Friday October 13th, 2017

Time : Bar Service/ Appetizers 6:00pm, Dinner 7:00pm

Expected # : 112 – 120

Theme : Canada 150

Service Style : Sit down service, full kitchen available

Menu Pricing to include the following :  Dinner Only

  • Choice of bread to be served at table with butter (please specify in your proposal)
  • Soup or Salad option (include in full detail)
  • Entrée (with vegetarian option and gluten free option – all courses)
  • Light desert
  • Caterer to provide (linens, salt & pepper, water service)

Caterer to provide sample dinner for 4 (food only) prior to event (factor this into pricing)

Expected Service Levels and Expected Service Time:

  • 1 Server per 2 tables of 8
  • 1 Runner per 4 tables of 8
  • 3 kitchen staff

Hot dinner plates are an absolute must.

Staff to be dressed in formal black and white.

Dinner Service Time :  2 hrs from start to finish (7pm-9pm)

Gala committee will arrange the following :

  • All table decorations
  • Set up of tables and chairs

Quotes to be received by : Noon September 8th 2017, to the Chamber office 77 Beckwith St. N, Smiths Fall in a sealed envelope or by confidential email, care of


The lowest quotation will not necessarily be accepted.

Please use your creativity when developing your menu. We would like our guests to walk away feeling like they have been treated to a first class meal and experience.

Please submit a proposal which describes the meal for the event and quotes the total price including food/trial dinner ( including GST/HST/Gratuity) : maximum cost pp not to exceed $30 (all in)


Thank you